Public Works Administrative Specialist
Marysville, WA Marysville, WA Full-time Full-time Estimated:
$51.
3K - $65K a year Estimated:
$51.
3K - $65K a year 13 hours ago 13 hours ago 13 hours ago Position Summary This position provides administrative clerical support to managers and supervisors in assigned department or division.
The nature of the work is often confidential and complex, and incumbents have significant discretion in prioritizing and performing their work.
Examples of Job Duties Other duties may be assigned as needed.
Tracks and monitors government agency certification and license requirements for department operations.
Processes a variety of administrative documents and information involving personnel matters including CDL physical appointments, drug and alcohol random testing documentation, personnel action request forms, paper timesheets and leave requests, and incident/injury report forms.
Assists with coordinating and tracking the hiring process for department Seasonal workers; assists with scheduling of hiring processes for regular permanent department positions.
Provides clerical support for department managers and supervisors.
Coordinates arrangements for meetings; reserves space, invites participants; prepares agenda for meetings; takes minutes of meetings; carries out follow-up procedures.
Maintains selected departmental filing systems and files.
Represents the department or division in responding to inquiries and requests from the public, other agencies, and internal customers and exercises discretion in handling inquiries/requests/problems of a non-routine, more complex nature.
Formulates correspondence from rough notes of a complex and confidential nature; composes and types correspondence, reports, legal documents, minutes of meetings and contracts.
Gathers, compiles, and prepares information, including statistical data, to create reports for use by city management staff and the city council.
Provides assistance to clerical and customer service staff as needed.
Assists or fills in for other personnel as required to achieve effective, efficient office operations.
Qualifications A combination of the experience, education, and training listed below which provides an equivalent background to perform the work of this position.
Experience:
Two years of business office experience.
Experience in a municipal environment preferred.
Education and Training:
High school diploma or GED.
Licenses or Certificates:
Must possess, or have the ability to possess within one month of hire date, a Washington State Driver's License.
Work Environment The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.
The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.
The employee must frequently lift up to 10 pounds; and occasionally lift and/or move 10 to 20 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
This position works in an office, and the noise level in the work environment is usually low to moderate.
This position description generally describes the principle functions of the position and the level of knowledge and skills typically required.
It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.
Teamsters union The City of Marysville offers a comprehensive benefit package for regular full-time employees.
Regular part-time employees may be eligible for medical and dental coverage; however, they are not eligible for vision coverage.
Their spouses and dependents are not eligible for health insurance coverage.
Note:
Represented employees may receive some or all of the benefits listed below based on their union contracts.
Those employees should consult their union agreements for specific information about their benefits Insurance
Benefits:
Medical - choice of Premera Blue Cross or Kaiser Permanante.
Employer pays 100% of employee's monthly premiums and 90% of dependent/qualified domestic partner's premiums.
Vision Dental Employee Assistance Program Dual Insurance Incentive Program Vacation and Holiday Pay Sick Leave Jury Duty/Military Leave Investment and Retirement Programs:
State of Washington State Department of Retirement Systems (DRS) 457 Deferred Compensation (voluntary) HRA/VEBA plan Voluntary
Benefits:
Optional plans for life insurance, disability, and accident coverage Flexible Spending Account Plan Direct Deposit Credit Union Membership.
Estimated Salary: $20 to $28 per hour based on qualifications.
$51.
3K - $65K a year Estimated:
$51.
3K - $65K a year 13 hours ago 13 hours ago 13 hours ago Position Summary This position provides administrative clerical support to managers and supervisors in assigned department or division.
The nature of the work is often confidential and complex, and incumbents have significant discretion in prioritizing and performing their work.
Examples of Job Duties Other duties may be assigned as needed.
Tracks and monitors government agency certification and license requirements for department operations.
Processes a variety of administrative documents and information involving personnel matters including CDL physical appointments, drug and alcohol random testing documentation, personnel action request forms, paper timesheets and leave requests, and incident/injury report forms.
Assists with coordinating and tracking the hiring process for department Seasonal workers; assists with scheduling of hiring processes for regular permanent department positions.
Provides clerical support for department managers and supervisors.
Coordinates arrangements for meetings; reserves space, invites participants; prepares agenda for meetings; takes minutes of meetings; carries out follow-up procedures.
Maintains selected departmental filing systems and files.
Represents the department or division in responding to inquiries and requests from the public, other agencies, and internal customers and exercises discretion in handling inquiries/requests/problems of a non-routine, more complex nature.
Formulates correspondence from rough notes of a complex and confidential nature; composes and types correspondence, reports, legal documents, minutes of meetings and contracts.
Gathers, compiles, and prepares information, including statistical data, to create reports for use by city management staff and the city council.
Provides assistance to clerical and customer service staff as needed.
Assists or fills in for other personnel as required to achieve effective, efficient office operations.
Qualifications A combination of the experience, education, and training listed below which provides an equivalent background to perform the work of this position.
Experience:
Two years of business office experience.
Experience in a municipal environment preferred.
Education and Training:
High school diploma or GED.
Licenses or Certificates:
Must possess, or have the ability to possess within one month of hire date, a Washington State Driver's License.
Work Environment The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.
The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.
The employee must frequently lift up to 10 pounds; and occasionally lift and/or move 10 to 20 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
This position works in an office, and the noise level in the work environment is usually low to moderate.
This position description generally describes the principle functions of the position and the level of knowledge and skills typically required.
It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.
Teamsters union The City of Marysville offers a comprehensive benefit package for regular full-time employees.
Regular part-time employees may be eligible for medical and dental coverage; however, they are not eligible for vision coverage.
Their spouses and dependents are not eligible for health insurance coverage.
Note:
Represented employees may receive some or all of the benefits listed below based on their union contracts.
Those employees should consult their union agreements for specific information about their benefits Insurance
Benefits:
Medical - choice of Premera Blue Cross or Kaiser Permanante.
Employer pays 100% of employee's monthly premiums and 90% of dependent/qualified domestic partner's premiums.
Vision Dental Employee Assistance Program Dual Insurance Incentive Program Vacation and Holiday Pay Sick Leave Jury Duty/Military Leave Investment and Retirement Programs:
State of Washington State Department of Retirement Systems (DRS) 457 Deferred Compensation (voluntary) HRA/VEBA plan Voluntary
Benefits:
Optional plans for life insurance, disability, and accident coverage Flexible Spending Account Plan Direct Deposit Credit Union Membership.
Estimated Salary: $20 to $28 per hour based on qualifications.
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